Five Ways To Increase Productivity Without Additional Headcount
Founder & CEO
We’ve always believed that the amount of work done depends on the manpower working on it. However, this is not always the case. Managers don’t really have to hire new employees when it comes to increasing productivity in the workplace. There’s no need to have new people just to get the work done.
Happiness Means Productivity
A happy workplace means more profit and added productivity. When a person is happy and positive, the brain works better. This is why if you invest in company satisfaction, there’s a higher cashflow. They get more creative in solving problems and looking for the best solution. A happy workplace also promotes teamwork and unity in achieving a common goal.
Studies show that stressed employees are more likely to make errors. When pressure is too much, employees can become disengaged and unhappy with their job. This can lead to a 37% increase in absenteeism and tardiness and 18% decrease in productivity. Employees are also 60% more prone to error, leading to inefficiency and time wasted.
So really, productivity does not solely rely on numbers. As long as you keep the workplace happy, for sure you’ll get the work done just fine.
There are many ways to increase workplace productivity without hiring more employees. Some are tips below that you can do in your office.
Divide and delegate tasks
This is the easiest way to make sure everyone is productive, but is often not put into practice. One reason could be is because deep inside us is a perfectionist. We want to make sure that everything’s done the way we want them to. Or, we don’t trust our employees enough to let them do the job on their own.
Quality is important, but checking everything they do can be unhealthy. Trust me, it’s not effective and can even slow down workplace productivity. Instead of wasting your time checking every small detail, you can use it to get more work done.
Delegate work to qualified employees. Doing so will also give them the chance to gain leadership and new skills.
Match tasks to their skills
As their manager, you should be aware of your employees’ strengths and weaknesses. This will help you match their skills with what needs to be done. By knowing their behaviour, you’ll be more effective in delegating task and increasing productivity. Of course, you may not get it right the first few times. But as soon as you get to know your employees more, it should be easy.
Always remember to give the responsibilities to the most suitable employee. This is of course not to show favouritism, but to make sure they are capable and up to the task.
Effective communication is, and will always be, the key to everything. It is one of the pillars that hold a successful business intact, and the key to achieving a productive workplace.
Technological evolution has given us more means of communicating in the office. What used to be phone calls and typewritten memos, are now exchange of long email threads. I doubt that Millennials would even bother to pick up their phone to call their colleague from another department.
Sending emails sure is handy and quick, but it’s found to be inefficient and can actually eat up most of your time. For faster team communication, you can always opt to have IMs installed in their computers. Or better yet, encourage them to set face-to-face meetings or make traditional phone calls. It’s faster, more efficient, and can build rapport between your team members.
Set clearer goals
When setting goals for your team, always make sure that it’s clear and achievable. This is so everyone can work towards a common goal and get through obstacles along the way. Not only does it promote workplace productivity, but also encourages them to think outside the box in solving problems. More importantly, teamwork is also formed when everyone knows what they’re trying to achieve as a whole.
Just make sure you let them know what your expectations are and what you want them to achieve. It will also be helpful if they are aware of the impact of their work to the company as a whole. In a way, it can boost their morale knowing they’re a valuable contribution to the company’s success.
Give incentives every now and then
Believe it or not, but giving incentives every now and then can make a difference to your staff’s performance. Even gift cards or boxes of donuts will do the trick. This will encourage them to work more and perform better, as they see there is an extra reason to do so.
But incentives don’t always have to come in monetary form. A simple pat in the back or a praise for a job well done can make a difference.
Higher productivity means higher profitability
There’s a saying that strength comes in numbers. But when it comes to getting the job done, we know this is not necessarily true. It will always boil down to working smart and proper task delegation.
Remember, there’s no need to get new people if there are pending projects and deadlines. Or even when you just simply want to increase workplace productivity. As long as you know how to keep your team efficient, you can do more without hiring.
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